This policy is intended (1) to create a climate in the schools whereby persons are encouraged to bring complaints to the attention of school officials for resolution, and (2) to explain the responsibilities of school officials in handling complaints. The school board believes that constructive criticism, when it is motivated by a sincere desire to improve the quality of our educational programs, assists school personnel to perform their responsibilities more effectively. At the same time, the school board places trust in its employees and desires to support their actions in such a manner that employees not be subjected to unnecessary, spiteful, or frivolous complaints.
Complaints will be referred to the proper school decision maker for resolution at the lowest possible level. Generally, the first step will be to discuss the matter directly with the employee against whom the complaint is registered. If this is clearly inappropriate because of the nature or severity of the complain, the person making the complaint may request a conference with the principal/immediate supervisor to discuss the complaint. The principal/immediate supervisor or his/her designee will look into the complaint and communicate with the person making eth complaint.
If a complaint cannot be resolved at a lower level, it may be presented to the superintendent. Before the Superintendent takes further action, the complaint must be submitted in writing, setting forth the specific facts on which the complaint is based and attaching all documents in support of the complaint. The superintendent will provide a copy of the written complaint to the person against whom the complaint is made.
If a complaint remains unresolved at the superintendent’s level, the person making the complaint may request that the matter be placed on the school board’s agenda. The school board chairperson will decide whether the complaint will be placed on a school board agenda. If a complaint is placed on an agenda, the superintendent will invite the complainant and the person against whom the complaint is made to attend the meeting and will provide the school board members with a copy of the complaint and supporting documents.
The school board will determine the procedural rules for any meeting to hear a complaint. Any such meeting will be held in executive session. Only if the school board elects to record the meeting will any recording of the meeting be permitted. If a group submits a complaint that is placed on the school board agenda, a delegation of no more than two individuals must be designated to represent the group and to present the complaint to the school board.
This complaint policy may not be used by employees for employment matters. Such matters need to be processed through the appropriate grievance procedure, if any.
Cross-reference: BEDH - Public Participation at Board Meetings
ADOPTED: May 11, 2000
REVISED: May 12, 2009