The Cape Elizabeth School Department recognizes the role of booster organizations in assisting the schools in enriching athletic and other extracurricular activities and enabling more students to participate in such activities. For the purpose of this policy, a booster organization is a parent and/or community group that is organized for the purpose of providing resources to support a particular sport or activity in the school or school system and to support the school in recognizing student accomplishment in athletics and activities.
Only those booster organizations that have been approved by the Board may use the name and or logo of the Cape Elizabeth School Department or its schools. The Superintendent may make recommendations to the Board concerning the approval of organizations seeking booster status.
In order to be approved as a booster organization, an organization must meet the following criteria:
A. The organization must be comprised of adults rather than students;
B. The organization must provide details of the structure of the organization including its purpose and goals, the intended use of funds generated, the names of its officers and its bylaws;
C. The booster president or designee must make application to the building principal or athletic director for all uses of school facilities for fund raising projects, in accordance with the Board’s facilities use policy and procedures;
D. Use of school facilities by the organization will comply with all policies and regulations established by the Board and, as applicable, the Maine Principals Association;
E. No monies collected by booster organization fund raising activities will be deposited directly to student athletic/activity accounts;
F. All fundraising activities must be approved in advanced by the building principal or athletic director as appropriate;
G. No fundraising activities will be conducted within the school during school hours by the organization;
H. All funds raised by the organization must be used to achieve the stated purposes of the organization;
I. The organization must maintain bank, financial and tax status separate from the school;
J. The organization will provide to the school department business administrator annually a complete set of financial records or detailed treasurer’s report;
K. Booster organizations may not lawfully use the school’s sales tax exemption for purchases or sales;
L. Booster organization gifts should enhance activities for both boys and girls. The Board or its designee will consider gender equity and budget implications before accepting booster organization donations;
M. Any booster organization plan or project that would require expansion, renovation or construction of school facilities or would increase maintenance costs for facilities shall require Board approval;
N. Any booster organization plan to provide awards or recognition to teams or individual students must be approved by the principal or athletic director as appropriate before any public announcement is made;
O. Booster organizations will not directly pay coaches or officials, purchase equipment or pay for transportation; and
P. Booster organizations will not select coaches, assistant coaches or activity advisors or influence the selection of coaches, assistant coaches or activity advisors.
The Board reserves the right to revoke the approval of any booster organization if it is found that the organization’s operations and purposes are inconsistent with Board policies.
- DF: Fundraising
- DF-R: Fundraising procedure
- EFE: Competitive Food Sales
- JJI: Philosophy of Athletics
- JJIBC: Athletic Booster Organizations
- JJIF: Sanctioning of Sports
- KF: Community Use of School Facilities
ADOPTED as JJIBC: May 14, 2002
Revised as JJIBC: May 8, 2007
RECODED and REVISED: April 12, 2016 (formerly policy JJIBC: Relations with Booster Groups)